Weve all been there, the important fax disappears or misplaced, gets to another persons desk or it even gets thrown into the waste bin. For companies or companies that rely on faxing to enter and communicate with their customers and customers, these misplaced or lost faxes can have a negative impact on your business functioning well. In some cases it may also adversely affect your bottom line.
Mostly for missing faxes can cost you or your companys money.
This is one of the main reasons why many companies are turning to a new way of faxing Internet or Online Fax. This new way to fax works through your computer and the Internet to send and receive all your faxes. And because you use your email system and your web connection you never miss another fax. Ever.
In order to use online faxes, you must first register for an Internet fax service provider that will provide you with your own local or free fax number that you can provide to all your customers and customers. You also get a webpage or interface where your faxes are stored. You can simply log in to your online account to send and receive all your faxes. Your faxes are sent in an email as attachments, usually as a TIFF or PDF, although there are countless other formats you can use then check with your provider to discover which ones you can use.
When a fax arrives, you will be notified by e mail and you can read it directly. These faxes can be stored on your computer and are also stored in your online fax account. Again, contact your fax service provider to see how long your faxes are stored online, while your fax is secure, many cautious users delete faxes that contain sensitive companies when they are read.
The reason for online faxing is so advantageous that you can store all your faxes on your computer and you can view them at any time. No more encryption through stacks of paper to find the important fax from last month. All your faxes can be easily accessed and read. If you need a copy of an important fax, you can use your printer to print it. You can also send multiple fax at once, which is important if you want to quickly reach a large contact group.
Additionally, because online faxes use your email system and the Internet, you can send and receive a fax anywhere, anytime as long as you have web service and today its just everywhere. You can do all your faxing via a mobile device, such as a mobile phone or laptop ... as long as these devices are connected to the Internet. No more trips back to the office at 10 oclock at night to pick up all the important faxes.
Again, if your business or company is due to fax to put in sales and communicate with your customers, you can easily see why with such a service your business will become more competitive. During these tough economic times, companies need every little advantage they can collect. Having a company that is running and is available 24 7, 365 days a year is really an advantage.
In addition, online faxing can make your business more competitive, mainly because most of these fax services are fully scalable for businesses. If you need to quickly increase or decrease the number of fax lines, you can do it almost instantly because there is no hardware to install. Since everything is done via the web cloud computing, you do not need an additional fax line to receive your faxes. Also, keep in mind that with online faxes you do not need a fax machine so you will not pay for ink, paper, toner or even fax machine maintenance for that matter. This can mean significant savings for a company, especially over the long term.
Online faxing is also relatively cheap compared to the traditional way of faxing. As mentioned earlier, you do not need an extra phone call and monthly fees cost around 10 per month, but there are cheaper options out there, especially if your fax needs are minimal. So it pays to shop and check out the various providers and options available to you before signing up. Always remember, simply by using an online phone service, never miss another fax.